Managed Print Services is a program that manages all aspects of your business printing devices, including printers, scanners, faxes and copiers. The optimisation of these devices enables businesses to save money, produce less paper waste and increase efficiency. Here are eight ways Managed Print Service (MPS) programs could benefit your company.
1) Analyze Your Printing Need
2) Reduce “Local” Printers
3) Streamline Printer Placement
4) Replace Inefficient Devices
5) Automated Supply Delivery
6) Cost Control
7) Improved Technology
8) Managed Remote Printing
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- Tracking of printing and associated costs by individual user, office or department
- Implement print policy rules: Stop mistakes like printing a 100 page document instead of the one interesting page
- Enforce double sided printing. Warn users when they print emails in colour
- Route large jobs to most cost effective devices
- Print monitoring reports to analyse and audit printer usage
- Quick on screen overview
- Encourages responsible use of company resources
- Reduced printing costs
- Helps create an environmentally aware workplace
Managed Document Services
Cloud-based document management systems serve as a central repository for all your important documents that can subsequently be accessed, viewed, changed and shared with colleagues. No more wasting hours upon hours of precious time frantically looking through stacks of folders to find a single document.
When documents are not managed, the possibility of important information being exposed to the wrong people is considerable. Vital, sensitive information falling into the wrong hands can bring irreversible damage to a business. Document management software solutions let you safeguard confidential business information through rigorous security policies and role-based access control (RBAC) where authorized users alone are allowed to view certain files or documents.
In the case of disasters like fire or flooding, cloud-based DMS ensures your business-critical data are kept intact, not wiped out from the face of the earth.
Anytime, anywhere access
As is the case with cloud-based software solutions, web-based DMS affords users the ability to access files and documents anywhere, anytime, regardless of device used, which is particularly handy when collaborating on projects with team members who are on the go or located remotely.
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Integration with third-party software
App integration is a nifty capability that eliminates redundant data input and allows seamless information flow between disparate platforms. Not only does it save you time and effort, it maintains data integrity and accuracy as well. Some DMS even support email integration, affording you the ability to directly send files and documents to customers, colleagues, and vendor partners.
With tags, categories, subcategories, and metadata to mark your files and documents, they become easier to organize, locate, and retrieve for future use. A search using the appropriate keywords can yield results in a matter of seconds.
Employee efficiency is a time-saver. Business-wise or otherwise, time saved is money saved. Add to that the fact that keeping and running a document management system can be done at absolutely no cost (for those with free options).
With DMS, users get to share and collaborate on files and documents with colleagues, regardless of their location. They control who they share documents with, and files can be shared through links, published on the web or sent as password-protected files to third-party stakeholders.